Revised April 2002
ARTICLE 1. NAME
The name of this organization will be the Allentown Hiking Club.
ARTICLE 2. OBJECTIVES
The aspiration of this Club shall be to escape the crowded city; to walk, hike, and climb for enjoyment and exercise with nature loving companions; to maintain its section of the Appalachian Trail; and to stimulate public interests in every phase of nature and the outdoors through programs and lectures.
ARTICLE 3. MEMBERSHIP
Section 1. General Membership
Any person, seventeen years or over, may be eligible for membership. Active membership shall be from year to year, the year being at the close of the Annual Meeting. Membership is solicited and guests may be invited to three official hikes, on the last of which the application for membership must be paid. Any undesirable member may be expelled by a majority vote at a regular meeting after a hearing.
Section 2. Honorary Membership
(a) Selection Criteria
Generally speaking, criteria for selection of a person for Honorary Membership in the Allentown Hiking Club should be based solely on that person's long-time contribution toward the end result of meeting the goals and objectives of the Club, i.e., contributions such as holding a position as club officer, taking the lead in the planning of hikes and/or other club activities, construction and maintenance of hiking trails, trail corridor monitoring, interaction and cooperation with other hiking clubs, etc. (See Article 2 for a definition of the goals and objectives of the Club.) Any candidate for selection must have been an active member of the Club for at least ten years.
(b) Selection Procedure
Procedure for selection of a member candidate to Honorary Membership in the Club is as follows:
- Any member of the Club may recommend any other member for Honorary Membership at any time provided the candidate meets the criteria described in Section 2 (a) above.
- The recommendation, including the reasons therefore, must be made in writing and submitted to the Club Secretary.
- The recommendation will then be reviewed by a selection committee comprised of the club officers, and any other persons already named to Honorary Membership and who have made themselves available to serve on such committee.
- No selection will be made without at least five persons serving on the committee.
- Final selection shall be made upon approval of the nominee by a majority of the members of such committee.
- The Club President shall direct the Club Secretary to notify the nominee of his/her election to Honorary Membership.
(c) Special Privileges
Honorary Members small nor be required to pay club dues.
(d) Deceased Members
A deceased member may be selected for posthumous recognition in lieu of Honorary Membership, provided criteria and procedures outlined above are followed.
ARTICLE 4. FISCAL YEAR
The fiscal year of the Club shall begin on January 1st to December 31st. The books of the Secretary and Treasurer shall conform to the fiscal year.
ARTICLE 5. DUES
The annual dues shall be five dollars ($5.00) per year, subject to change. The dues of members joining after November 1st shall count for the next year.
ARTICLE 6. OFFICERS
The officers of the Club shall be a President, Vice-President, Secretary and Treasurer, who shall be elected at the Annual Meeting. Any vacancy occurring during the year may be filled by the members at any regular business meeting or at a special meeting called for the purpose. The President, Vice-President, Secretary and Treasurer shall constitute a Board of Trustees to transact affairs of the Club calling for action between meetings. The duties of the officers shall be those usually belonging to their positions.
ARTICLE 7. MEETINGS
Section 1 Annual Meeting
The Annual Meeting shall be held in December of each year.
Section 2 Regular Meeting
Regular monthly meetings shall be held all other months of the year, the date for all meetings to be the first Wednesday of the month, unless this date conflicts with a holiday or availability of a meeting location. The meeting date may be temporarily changed by a majority vote at a meeting. At all meetings, nine members which must include two officers shall constitute a quorum. In case of no quorum at any meeting, the meeting shall B held on the first Wednesday thereafter at which a quorum is present.
Section 3 Special Meting
A special meeting for any specific purpose may be called at any time by the President, by the order of the Trustees, or at the request of not less than five members. The quorum shall be the same as for a regular meeting; only such business as is named in the call or is purely routine in nature may be transacted.
ARTICLE 8. COMMITTEES
The President, Vice-President, Secretary and Treasurer shall constitute:
Section 1
The Program Committee, it shall consist of not less than two members and cooperate with the board of trustees. Its duties shall be to provide and arrange hiking schedules and programs for the indoor meetings.
Section 2
Any special committees authorized by the Club shall be appointed by the President unless otherwise ordered by a majority vote. A written record of the duties of these special committees shall be recorded.
ARTICLE 9. CLUB PROPERTY
The Secretary shall be custodian of all properties other than money and the Treasurer of the moneys of the Club; they shall render written reports of the same at the Annual Meeting
ARTICLE 10. AUDITOR
The President shall appoint an auditor on or before the Annual Meeting. He shall examine the books of the Secretary and the Treasurer and verify the same for passing at the March Quarterly Meeting.
ARTICLE 11. TRAILS CHAIRMAN
The President shall appoint a Trails Chairman. Such Trails Chairman shall have direct responsibility for the preservation and maintenance of an assigned section of the Appalachian Trail. Guidelines for carrying out such duties are contained in the Club's most recently approved "Appalachian Trail Management Plan".
ARTICLE 12. PARLIAMENTARY AUTHORITY
Robert's Rules of Order shall be the parliamentary authority of this Club for all matters not contained in these by-laws.
ARTICLE 13. AMENDMENTS
These by-laws may be amended at any regular indoor meeting of this Club provided that one month's notice in writing of the proposed amendment has been given to the Secretary and that the said proposed amendment has been read to the members at the meeting preceding that which it is to be voted on. A two-thirds vote shall be required to adopt an amendment.
ARTICLE 14. RESCINDMENT
All previous rules conflicting with the above are hereby rescinded.